IYAK ANNUAL MEMBER MEETING
JANUARY 22, 2010 5:30PM
EMBASSY SUITES, DENVER, CO

Members in attendance (may not be complete):
John Hooper-President
Mike Swartz-VP
Cynthia Huber-Sec/Treas/Reg

BOD in attendance:
Eddy Sanders
Larry Richards
Doug David
Carl Koop

BOD not in attendance:
Jim Watson
Jerry McRoberts

Becky Hooper
Cathy Swartz
Mike Gehring
Lynda Gehring
Bob Hasse
Matt Hasse
Amber Hasse
Scott Steiner
Michelle Steiner
Tom Hansen
Amber Hansen
Bill Martin
Joan Martin
Jody Hampton
Cayce Kelly
Roy Gordon
Jan Gordon
Geraldine Larson
Willis Larson
Lynn Wilkinson
Carol Wilkinson
Robert Payne
Dave Saunders
Ruth Saunders
Hans von Barby
Dennis Kist
Elaine Kist
Danny Fischer
Robert Stuplich
Patty McNall
DeGrey Phillips
Eileen Koop

A. Call To Order: John Hooper
President, John Hooper, called the meeting to order. He then asked for a moment of silence in honor of founding IYAK member and Board Member, Jerry McRoberts, who passed away just hours before our meeting.

B. Self Introduction of Attendees (name, location, years as IYAK members)

C. Consideration of the Minutes of the 2009 Annual Member Meeting: Secretary, Cynthia Huber, stated that the minutes of the last member meeting, held January 23, 2009, had been posted on the IYAK site for several months, and if those present did not want them read aloud that they be considered approved as posted. A motion was made by DeGrey Philips to accept the minutes as posted. Roy Gordon seconded and the motion passed.

D. President’s Report: John Hooper

1. Recognition of current board members: John introduced those Board members present. They are listed above.
2. Recognition of exhibitors at this year’s NWSS: All those in attendance were asked to stand and receive applause for their efforts. Entries and winners will be posted on the IYAK site.
3. Recognition of past presidents in attendance: All those in attendance were asked to stand and receive applause.
4. Recognition of Bob Hasse for supplying the meat for yak samples at the NWSS: Bob supplied the burger for the public BBQing done each day and also the steaks to be served at the member banquet this evening. Also recognized were: Lynn and Carol Wilkinson for doing the preparing, cooking and cleaning up each day of the burger samples for the public tasting. Cynthia Huber for her sec/treas/reg work throughout the year. Bill Abel for judging the pen and halter shows. Mike Swartz for organizing the hotel and banquet facilities. Scott Steiner for providing the IYAK tent and the grill for the public burger sampling. Eddy Sanders for heading up the IYAK events at the NWSS 2010.
5. Recognition of halter show, pen show and people’s choice award winners: These will be posted on the IYAK site.
6. Invitation to members to write articles for Rare Breeds Journal: Volunteers are:
   Patty McNall & DeGrey Phillips
   Joseph & Cynthia Phillips
   Geraldine Larson
   Scott & Michelle Steiner
   Amber Hansen
   Roy Gordon
   Elaine Kist
   Bob Hasse
   Shannon Holder
7. Report on board actions taken over the past year.
   John Hooper listed actions taken as follows:
   
   • IYAK at the 2010 NWSS
   • DNA samples and collection initiated and being processed at UC Davis
   • Registration review committee available for reviewing yaks of unknown parentage
   • Fees for transfer of yak ownership discontinued
   • Simplified membership application form & available on website
   • Change in the process of election the BOD with mail-in nominations now considered and online absentee balloting now done.

E. Report of Sec/Treas/Reg: Cynthia Huber

New member packets-9
New members-11
Current membership-106

Starting balance: $7136.80
Ending balance: $8031.88
CDs $10,000 & $5000

Yaks registered since NWSS 2009 = 167

F. Reports of Committees and Old Business:

1. Audit Committee: Carol Wilkinson. Carol gave an audit report. A copy is attached. Roy Gordon made a motion to accept the report and Cathy Swartz seconded. The motion passed.
2. IYAK DVD Sales/Distribution: Becky Hooper. Becky reported the 232 DVDs have been sold so far.
3. Fiber Committee: Carl Koop. Carl had nothing to report from this committee. He said his goal for 2010 would be to come up with a process for the sampling of fibers which would provide for fair judging.
4. Website: Eddy Sanders. Eddy explained his Google Apps program which he has up and running and hopes to have it available for IYAK members soon. This will not replace the IYAK site but will be a non-political forum for discussion and ideas.
5. Promotion: Jim Watson. Jim was not in attendance.
6. Registration/DNA Testing: Jim Watson. Jim was not in attendance but John explained that all 2009 bulls are required to have fiber samples on file with IYAK and DNA testing done by UC Davis before registration can be completed.
7. Nominations Committee: Jim Watson. Jim was not in attendance but the nominees were asked to stand and be recognized. Their names were put on a bulletin board. Cynthia gave a copy of the online voting ballot, with voters names removed, to John Hooper and he gave this to ballot counters Michelle Steiner and Carol Wilkinson.
   Nominees were: * denotes an additional term being sought
   

   Mike Swartz *
   Cynthia Huber *
   Doug David *
   Tom Hansen
   Elaine Kist
   Robert Payne
   Eddy Sanders *
   Bob Hasse

G. Election of Members to the Board of Directors: Those nominees elected were:

Mike Swartz
Cynthia Huber
Doug David
Tom Hansen
Robert Payne
Eddy Sanders
Bob Hasse

H. General Discussion/New Business:

John Hooper asked if there was any interest in hiring someone to help Cynthia. Cynthia stated that she would find this helpful for organizing the stock show. There was discussion on what the person would be paid and who it would be. John suggested a lady in charge of the Hoof Trimmer’s Assn. and said he would talked to her about it. DeGrey Phillips made a motion to hire someone to help organize the NWSS 2011. Mike Swartz seconded and the motion passed.

DeGrey Phillips asked if the current People’s Choice Award could be renamed the Jerry McRobert’s People’s Choice Award. There was overwhelming support for this. DeGrey will come up with a new ballot box in honor of Jerry for the NWSS 2011.

A motion was made by Cynthia to get IYAK permission to send flowers to the funeral of Jerry McRoberts. Roy Gordon seconded, and the motion passed. No monetary amount was designated.

The Kists’ asked if a BOD meeting can be attended by non-BOD members. After much discussion, Dennis Kist made a motion that the IYAK bylaws be amended so that IYAK members in good standing can attend BOD meetings at their own cost, that the BOD meeting agenda and time be posted on the IYAK site and emailed to all IYAK members within a reasonable amount of time prior to the meeting. Carl Koop seconded. A vote was taken and the motion failed.

Bob Hasse reported that his vet friend in Ridgway, CO, would like to put together a vet page for the IYAK site.

Carl Koop made a motion that the BOD publish their BOD meeting agenda on the IYAK site within a reasonable amount of time prior to the next BOD meeting so that IYAK members can add input they wish the BOD to discuss. DeGrey Phillips seconded and the motion passed.

Larry Richards stood up and strongly urged members to remember that bottle fed yak bulls will, one day, be extremely dangerous, and that if members are intent on continuing this practice, that any bulls should be castrated.

There was a call for adjournment. DeGrey Phillips made a motion to adjourn and Eileen Koop seconded. The meeting was adjourned.

Respectfully submitted:
Cynthia Huber
IYAK Secretary